Job Description

Reception Admin Assistant

Provides general office support with a variety of clerical activities and related tasks. The Reception Admin Assistant will help with answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Admin assistant will be responsible for data entry of day to day payroll functions.

Essential Functions

▪ Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.

▪ Greets and directs visitors to the company.

▪ Takes and retrieves messages for various personnel.

▪ Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.

▪ Receives, sorts and forwards incoming mail. Maintains and routes publications.

▪ Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

▪ Assists in the ordering, receiving, stocking and distribution of office supplies.

▪ Assists with other related clerical duties such as photocopying, faxing, filing and collating.

Competencies

 ▪ Flexibility.

▪ Communication Proficiency.

▪ Collaboration Skills.

▪ Customer/Client Focus.

▪ Technical Capacity.

Work Environment

▪ This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets

Physical Demands

 ▪ Maintain a pleasant appearance

▪ Must have the ability to exert physical effort, handling average weight objects up to 30 pounds.

▪ Ability to kneel, stoop, crouch, balance, climb or crawl.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00

a.m. to 5:00 p.m. with 1 hour lunch break.

Baseline Qualifications:

Education and/or Experience

 ▪ High School diploma or equivalent; or one to two years’ related experience and/or training; or equivalent combination of education and experience

Language / Communication Skills

 ▪ Bilingual (English and Spanish) is a must.

▪ Have an outgoing personality.

▪ Ability to comprehend documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Interpersonal Skills

▪ Willingness to work with others & be part of a team.

▪ Have dependable transportation.

▪ Ability to maintain a consistent attendance record & be on time.

▪ Follow tasks given by others.

· MS Office (Word, Excel, PowerPoint, etc.)

Other Duties

  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Supervisory Responsibility

  This position has no supervisory responsibilities.

Employee-Owned company offering great Medical/Dental/401k/supplemental benefits packages.

EOE Minorities/Females/Protected Veterans/Disabled

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