Job Description

*This is an in-office role Monday through Friday at our Midtown Manhattan office.

This is a contract to full time hire

About the Company

Rubenstein Public Relations (RPR) is a leading, full-service, mid-size public relations agency based in New York. With more than 30 years of experience, we have built a reputation for launching and tipping brands, while placing top-tier broadcasting within print and digital. We represent a compelling roster of clients in business, technology, real estate, finance, luxury consumer products, sustainability, entertainment, health and wellness, social impact, and the nonprofit sector.

About the Role

We are currently seeking an Administrative Assistant to support our President with a variety of administrative and operational tasks. The ideal candidate will be highly organized, detail-oriented, and proactive. Experience supporting senior executives in fast-paced environments is essential, along with a willingness to manage a broad range of responsibilities.

If you are applying on Rubenstein PR career page lease include resume.

Responsibilities

• Coordinate and maintain calendars for executive including scheduling meetings and appointments.
• Oversee daily office operations, including managing supplies and ensuring a tidy work environment.
• Serve as the first point of contact for internal and external communications, including answering phones, responding to emails, and directing inquiries.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Maintain and organize files, records, and databases, ensuring accurate and timely data entry.
• Arrange logistics for meetings, including booking venues, preparing materials, and taking minutes.
• Organize travel itineraries, including booking flights, accommodations, and transportation.
• Assist with various projects by providing administrative support
• Provide excellent customer service by addressing client needs and concerns professionally.
• Handle sensitive information with discretion and maintain confidentiality at all times.

We offer a competitive compensation and benefits package, with a target base compensation range of $25-$30 an hour.

Equal Opportunity Statement

Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or special needs. We are committed to hiring and developing extraordinary talent, and we’re dedicated to creating diverse teams who can bring the best results to everything we do. We look forward to getting to know you.

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