Job Description

Position Overview : Michilli Inc. is seeking an Executive Assistant to support our President. The ideal candidate will be bilingual in English and Italian. This role is based in our NYC office. This dynamic position requires exceptional communication and organizational skills and a passion for providing excellent service. The successful candidate is enthusiastic, cheerful and personable. They can work effectively under pressure while balancing multiple objectives and remaining calm and focused.

Duties & Responsibilities :

• Executive Support : Provide comprehensive administrative support to the President, ensuring smooth and efficient operations.
• Oversee office administrative tasks to maintain daily operations and support organizational efficiency.
• Internal and External Liaison : Serve as a liaison between the President and internal and external stakeholders, facilitating clear and effective communication. Communicate with persons across the United States and Italy by phone and electronically.
• Calendar & Travel Management : Manage the President’s calendar, including scheduling meetings, resolving agenda conflicts, and optimizing time management. Organize and coordinate all travel arrangements including flights, accommodations, rental cars, and restaurant reservations.
• Meeting Attendance & Documentation : Prepare and manage agendas and documentation for meetings. Read, draft, edit, and proofread correspondence, presentations, reports and other key documents.
• Expense & Financial Management: Process expense reports, reimbursements, and other financial documentation.
• Confidentiality & Discretion: Handle sensitive information with confidentiality and discretion.
• Perform general office duties and any other tasks as assigned.

Qualifications:

• Fluency in both English and Italian highly-preferred, with strong written and verbal communication skills.
• Has a can-do approach.
• Must be an active listener.
• Exceptional organizational and time management skills, with meticulous attention to detail.
• Demonstrated ability to work proactively and independently with a high sense of urgency.
• Skilled at anticipating problems and developing solutions.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Capacity to handle multiple tasks and prioritize effectively.
• Experience in the architecture or construction industry is a plus.

Michilli, Inc. is an Equal Opportunity Employer

Michilli, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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