Job Description

Are you an organized and proactive professional who thrives in a fast-paced environment? This boutique financial firm is looking for an Executive Assistant to the CEO who can expertly manage administrative operations and high-level executive support. In this role, you will be instrumental in keeping business processes seamless while handling key initiatives with discretion and efficiency. The ideal professional has a strong team spirit, professional delivery and deep understanding of supporting high-level principals.

Key Responsibilities:

• Manage meeting calendars, schedule high-level meetings, and monitor deadlines for the CEO.
• Coordinate all logistics for domestic travel including detailed itineraries and last-minute changes.
• Review, edit, and finalize all documents for deals in process and keep track of information in Excel.
• Deliver exceptional service to all internal and external clients.
• Using expert communication skills, monitor heavy email usage, including business and philanthropic initiatives.
• Provide seamless coordination for office operations, including vendor management and liaising with building management.
• Assist with executive-driven projects, including research, report generation, and business development initiatives.
• Oversee event planning and execution for corporate functions, fundraisers, and networking events.
• Organize and maintain critical business records, track deadlines, and prepare polished presentation materials.
• Handle sensitive information with the utmost discretion and professionalism.
• Work alongside administrative team members with a humble, team-oriented mentality.

Why You’ll Love Working Here:

• Competitive compensation and benefits package, including medical, vision, dental, commuter benefits and 401(k) plans.
• An opportunity to work with a friendly and supportive team.

What We’re Looking For:

• C-suite experience. You have at least two years of experience supporting C-suite executives and working across a tight-knit team. Candidates with a background working on Capitol Hill as Schedulers are encouraged to apply!
• Tech-savvy professional. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must; experience with tools like Zoom, and Salesforce is a plus.
• Resourceful problem-solver. You excel in troubleshooting challenges and finding innovative solutions.
• Perfectionist. You are the one to make sure critical details aren’t missed and love to produce quality work.
• Accessible. You enjoy supporting high-intensity Executives and are available to assist beyond working hours.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs