Executive Personal Assistant Job at Green Key Resources, New York, NY

dzlrS2RNcVBqREdHVUh6YVZmTmNtQ0xJQmc9PQ==
  • Green Key Resources
  • New York, NY

Job Description

An investment advisory firm in Midtown is seeking a Personal Assistant/Executive Assistant to support their Founder. The ideal candidate must be comfortable with a majority of personal assistant responsibilities.

Schedule: 4 days in office, remote on Fridays

Salary: $90-$100K plus bonus

Hours: 8:30 AM – 6:00 PM, with occasional overtime as needed

Responsibilities:

  • Manage calendars for executives, ensuring efficient scheduling and prioritization of appointments
  • Act as the primary contact for the Founder and Head of Investor Relations, managing communications and inquiries
  • Coordinate and oversee travel arrangements, accommodations, and itineraries
  • Handle daily administrative tasks such as booking reservations, personal errands, and coordinating with various service providers
  • Assist with personal tasks, including family-related matters
  • Collaborate with the Senior EA to manage executive needs and contribute to high-priority projects
  • Process expenses and ensure timely reimbursements
  • Organize and maintain accurate paper and electronic filing systems
  • Assist with small remote tasks as needed on weekends (e.g., making last-minute travel adjustments, handling dinner reservations)

Requirements:

  • 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services
  • Excellent communication skills, both written and verbal, with the ability to interact with high-level executives
  • Proven ability to handle confidential and sensitive information with discretion
  • Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment
  • Must be adaptable, with the ability to work under pressure and juggle competing priorities
  • Ability to work effectively as part of a team and independently
  • Comfortable supporting a Senior Executive Assistant and working as part of a collaborative, high-energy team

Job Tags

Weekend work,

Similar Jobs

Outreach Recruitment Agency

Crane Operator Job at Outreach Recruitment Agency

 ...commitment to excellence, we are dedicated to delivering top-quality services to our clients. We are currently seeking a skilled Crane Operator to join our team in Malta. The Crane Operator will be responsible for operating cranes to lift, move, position, and reposition... 

BrandAction Agency

Client Account Manager Job at BrandAction Agency

 ...growth by building, maintaining and driving quantifiable demand to positively impact the buyer journey to a purchase. Were a curious collection of artists, storytellers, brand fanatics and digital nerds who are as serious about our work as we are about having fun.... 

Insight Global

Installation Technician Job at Insight Global

 ...area. These techs will be responsible for managing a queue of customer requests and driving from location to location to perform installation work. This person will be expected to climb to certain heights as needed for proper installation of equipment, and use various... 

Spectrum

Retail Store Manager - $10k Bonus and Relocation Available Job at Spectrum

 ...to empower a team to exceed goals, showing a keen interest in their development and professional growth? If so, then a Retail Store Manager position at Spectrum may be right for you. At Spectrum, we keep nearly 32 million customers connected across our 41-state... 

Kimber Health

Chief of Staff Job at Kimber Health

 ...verbal communication skills; proficiency in a third language is preferred. Experience in the international student market is preferred. H1B sponsorships are available for the selected candidates. If you think you are a good fit, we would love to hear from you....