A software company that specializes in AI and sales platforms and has been in business for 2 years is looking for an Executive/Personal Assistant to the CEO. The firm is very financial stable and well-funded. The office is located in the Russian Hill area and has 30 employees. The role supports the two Co-Founders but primarily the CEO. The position is 4 days in office and 1 day remote. The EA/PA will also have office manager duties.
About the Job:
Maintain calendar including multiple time zones
Schedule internal and external meetings
Coordinate complex travel arrangements (domestic and international) and create detailed itineraries
Research background information for presentations and briefs
Prepare the Co-Founders for meetings
Vet and prioritize the CEO’s emails
Process expense reports
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Oversee the office (deliveries, order supplies, manage vendors)
Personal assistance: personal travel, personal appointments, hire vendors for the home, run errands, high-end shopping
Plan events
Special projects
Some off-hour availability required
About You:
Minimum of 5 years of experience in a related support position
Previous experience supporting a C-level
Experience at a tech startup a plus
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Core values include diversity in the workplace and equalizing the playing field for women
Tech-savvy
Dynamic and proactive comfortable in a fast-paced environment.
Outstanding communication skills
Salary, Benefits (100% of health insurance for basic plan paid by company), Free Parking
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