Job Description

Executive Personal Assistant to UHNW Individual (9-5 hours) - UES - $125k-$160k + bonus, 401k (with match), profit sharing, and benefits/perks

The Role: This Executive Personal Assistant (EPA) role supports an UHNW individual in a private residence located on the Upper East Side of NYC. The EPA will work independently in a home-office setting and liaise with high-profile contacts, and global business relationships. The ideal candidate will demonstrate exceptional organizational skills, discretion, and a warm yet professional demeanor. This Principal is a bright, accomplished professional and a dedicated philanthropist in the arts, sciences, and education. She blends elegance with warmth and approachability, maintaining a touch of formality. Most of her professional commitments these days are related to the multiple boards that she sits on both locally in NYC and abroad.

Why is the role open? The Principal's current assistant of 30 years is planning to retire.

Schedule: Full-time, Monday-Friday (9a-5p or 10a-6p with an hour for lunch which is provided daily). No weekends! The role is not 24/7 support. In the last 30 years, this Principal has reached out to her current assistant twice after hours!

Primary Job Functions:

• Manage a dynamic and complex calendar, ensuring smooth daily operations.
• Triage and handle actionable emails forwarded by the principal.
• Assist with travel logistics (excluding air travel), including itineraries and Board-related commitments – there is a concierge travel service that handles the more complex travel needs of this individual that you will coordinate with.
• Arrange and prepare for meetings, ensuring agendas and materials are organized.
• Handle Board-related administration, including forms, document maintenance, and correspondence.
• Liaise with vendors, manage guest lists, and coordinate events and mailings.
• Serve as a warm and professional liaison to high-profile global contacts.
• Maintain meticulous records and organize documentation.

Required Skills:

• Minimum of 5 years supporting high-level executives or high-net-worth individuals, with experience in correspondence, scheduling and logistics.
• Ability to handle multiple priorities, manage time efficiently, and stay highly organized.
• Strong written and verbal communication, with the ability to liaise with family, boards, and high-profile visitors in a polished and professional manner.
• Able to handle confidential matters with the highest level of discretion and professionalism.
• Experience working in a similar working style - a private home/office that supports an UHNW individual or a family.

Personal Attributes:

• Calm Under Pressure: Unfazed by high-profile guests and a dynamic household environment.
• High Emotional Intelligence: Comfortable navigating personal and professional interactions with empathy, tact, and respect for boundaries.
• Proactive & Resourceful: Takes initiative and anticipates needs without constant direction.

Compensation : $125k-$160k plus bonus, 401k (with match), profit sharing, and benefits/perks

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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