Job Description

Overview:

• Manages the operation and maintenance of the organization's motor vehicles for the US and Canada.
• Ensures compliance with government rules and regulations and files necessary paperwork to support compliance.
• Always ensure the availability of necessary fleet vehicles.
• Maintains relationships with outside vendors and service providers.
• Develops and implements vehicle and equipment preventive maintenance and training programs.
• Collaborate with team members to enhance fleet operations and community engagement efforts.

Fleet Management Responsibilities:

• Fleet Maintenance Program:
• Track vehicle maintenance and repairs, ensuring fleet availability and readiness.
• Record and maintain fleet maintenance records, correspondence, and other relevant materials.
• Collaborate regularly with Kasco drivers and repair shop staff to ensure timely repairs and preventative maintenance.
• Vehicle Registration & Title Management:
• Manage and apportion vehicle registrations and titles.
• Motor Vehicle Accidents:
• Coordinate repairs for physical damage claims involving Kasco-owned/insured motor vehicles.
• Provide documentation for company vehicles involved in accidents and citations.
• Manage auto-liability claims in coordination with Fleet Services.
• Oversee vehicle accident management procedures, ensuring claims are handled promptly.
• Driver Safety Program:
• Assist in creating and maintaining a Driver Safety Training program.
• Manage and assign new hire and ongoing driver safety training.
• Vehicle Purchases & Equipment Management:
• Oversee the purchase and apportionment of new & used vehicles and related equipment.
• Coordinate vehicle deliveries and ensure timely acquisition.
• Manage incoming and outgoing vehicle inventory.
• Oversee the disposal of old company vehicles, ensuring compliance with environmental and company policies.
• Fuel Program & Fuel Card Management:
• Administer and oversee the fuel program, including fuel card distribution and usage.
• Monitor fuel consumption patterns and ensure cost efficiency.
• GPS and Fleet Reporting Management:
• Manage GPS systems and ensure timely reporting by Fleet Services Representatives (FSRs).
• Develop and manage monthly, weekly, and daily fleet reports to track performance.
• Monitor fleet data to identify trends and opportunities for improvement.
• Vehicle Insurance & Safety:
• Maintain a database of all insured company vehicles and provide insurance cards as needed.
• Monitor fleet rebates and ensure proper credits are received.
• Maintain and update the insurance database.
• Ensure compliance with safety standards and regulations.
• Driver Background Checks:
• Oversee and manage the annual Motor Vehicle Record (MVR) background check program for all Kasco drivers.
• Vehicle Transfers & Insurance Management:
• Process vehicle transfers within the company.
• Handle updates and changes to the fleet's insurance database.

Accounting Responsibilities:

• Business Licenses & Property Taxes:
• Process and manage business licenses and property taxes for the fleet.
• Corporate Credit Card Management:
• Administer corporate credit cards used for fleet-related expenses.
• Vendor Management:
• Vet and manage all Kasco vendors, ensuring compliance with contracts and operational needs.
• Lease Program Management:
• Maintain lease software programs for proper accounting, entering and editing leases.
• Prepare standard cost revaluations to ensure cost accuracy.

Additional Responsibilities:

• Fleet Budget & Cost Control:
• Oversee the fleet budget, tracking vehicle maintenance, fuel, insurance, and other expenses.
• Analyze fleet performance metrics (e.g., fuel efficiency, vehicle downtime) to identify cost-saving opportunities.
• Technology Integration:
• Oversee the integration and use of fleet management technologies (e.g., GPS, telematics, software).
• Optimize vehicle performance, reduce fuel costs, and increase operational efficiency.
• Environmental Compliance:
• Ensure fleet compliance with environmental regulations, including emissions standards and green vehicle policies.
• Emergency Response Coordination:
• Develop and implement procedures for vehicle breakdowns, accidents, and emergencies.
• Coordinate with emergency services and insurance companies as needed.
• Vendor & Supplier Contract Management:
• Review and negotiate vendor contracts to ensure favorable terms and cost-effectiveness.

Qualifications:

• May require a bachelor's degree in a related area or 2-4 years of experience in fleet management.
• Prior knowledge of DMV policies and procedures preferred.
• Relevant certifications (e.g., Certified Automotive Fleet Manager - CAFM) are a plus.
• Strong communication, organizational, and problem-solving skills.

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