Job Description

HR Assistant

Pay Rate: 18.00

Start date: 4/7

2 month

On site - 900 Hope Way, Altamonte Springs, FL 32714

The work will involve reaching out to employees via email and text to inform them that their I-9 has been identified during an internal audit as being out of compliance and will need to be redone. The contractor will provide them with options including conducting it via virtual video call. They will be responsible for establishing the meeting date using Microsoft booking and then conducting the I-9 meeting with the employee which takes less than 10 minutes. The employee is required to complete section 1 of the I-9 prior to the virtual meeting and will require follow up prior to that meeting.

Other work will include scheduling virtual calls with employees to complete an I-9 section 3 update. Same as above in terms of reaching out, scheduling time and following up. Some team members will be difficult and not respond which will require escalation to their leader.

I-9’s are completed and maintained withing the Law Logix/Guardian system.

GENERAL SUMMARY:

Provides support in functional areas of Human Resources, including but not limited to, recruitment, employee services, training, and special projects. Performs additional duties including employee communications, aggregating information for reporting purposes, streamlining processes, training campus HR assistants on badge and employee services processes, performing new hire track and separation of work as needed, and floating to other HR campuses as needed. Works unsupervised 50% of total time, supports New Employee Experience as scheduled, and supports system HR recognition events. Performs general office functions, screens and transfers incoming calls, and assists callers with correct information. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

KNOWLEDGE AND SKILLS REQUIRED:

• Knowledge of Microsoft Office tools
• Excellent critical thinking, problem-solving, and customer service with ability to anticipate needs
• Ability to work independently, troubleshoot, and make sound decisions.
• Ability to communicate with all levels of employees, medical staff, students, and agency, as well as applicants and vendors, in writing, in person, or by phone
• Ability to pay careful attention to details, and meet timelines/deadlines.
• High degree of discretion dealing with confidential information.

KNOWLEDGE & SKILLS PREFERRED:

• N/A EDUCATION AND EXPERIENCE REQUIRED:
• Two years work-related experience

EDUCATION PREFERRED:

• Associates or bachelors degree in business or related field

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