Job Description

Job Title: Legal Administrative Assistant - Corporate Trust & Estates Group

Scope of Responsibility: Responsible for providing attorney administrative assistance to maintain high standards of efficiency and professionalism with clients.

This position is specifically within the Corporate Trust & Estates Group.

Must have 5 yeaers of experience.

Job Duties (including but not limited to):

• Participate in the cultivation of client relationships by becoming familiar with the case/matter, which provides better service to the client and aids assignments in better preparing for client meetings.
• Maintain calendars for assignments, schedule meetings and appointments, and make travel arrangements as needed.
• Open and distribute mail to assignments.
• Create and edit correspondence, memoranda, etc.
• Responsible for copying, faxing, and scanning documents in the appropriate format.
• Prepare documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Process paperwork to open new client files; create files in the Firm???s record management system; maintain current files and organize files before processing for off-site storage.
• Enter daily timekeeping for assignments.
• Edit monthly billing memoranda and create transmittal letters.
• Prepare expense reports for assignments.
• Maintain current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firms client relationship management system. May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events.
• Maintain a current log of client/matter numbers for each assignment.
• Take advantage of all training opportunities to keep current with the Firm???s software and procedures in order to maintain a high standard of efficiency.
• Provide assistance to other legal administrative assistants as time permits.
• Perform other duties as assigned, maintaining team effort to provide the best possible assistance to assignments and clients.

Minimum Requirements:

• High school level education or equivalent office work experience.
• Proficient with Microsoft Office suite.
• Familiar with Trust & Estates documents.
• Attention to detail.
• Excellent organizational skills.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.

Pay Details: $68,000.00 to $73,000.00 per year

Search managed by: Patrick Thompson

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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