Job Description

Job Title: Legal Administrative Assistant

Salary Range: $75,000 - $96,000 per year

Location: New York, NY (Hybrid Schedule)

Work Schedule: In-office for the first 90 days (5 days per week), then hybrid (3 days per week in-office)

About The Firm:

Trustpoint.one is assisting a Major Am Law firm in their search for a skilled Legal Administrative Assistant to join the Legal Support Services (LSS) team. This role provides high-quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. Working collaboratively within a team and with other departments, this position offers a broad range of legal and administrative support, including document production and project management.

Key Responsibilities:

• Provide direct support to lawyers and business professionals within the Legal Support Suite.
• Act as a point of contact for lawyers within a practice area vertical.
• Monitor the firm’s delegation tool, accepting and completing assignments, and delegating work appropriately.
• Maintain professional relationships with clients, business contacts, courts, and professional organizations.
• Create, edit, and proofread a variety of legal documents, including agreements, pleadings, spreadsheets, presentations, and reports.
• Draft correspondence and emails, create templates for legal documents, and facilitate court filings when necessary.
• Manage lawyer Outlook calendars, resolve scheduling conflicts, and coordinate travel itineraries.
• Organize and prepare meeting materials and agendas.
• Communicate effectively with lawyers and business professionals to ensure seamless support and coverage.
• Assist with monthly billing and compliance requirements.
• Adhere to best practices within the LSS Department, practice groups, and firm technology.
• Perform other duties as assigned.

Desired Skills and Competencies:

• Strong verbal and written communication skills.
• Excellent interpersonal skills to interact with team members, lawyers, clients, and other firm departments.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and ability to learn firm-specific programs.
• High proficiency in document formatting, conversions, and redlining.
• Strong knowledge of legal terminology and documentation.
• Exceptional organizational, problem-solving, and project management skills.
• Ability to maintain confidentiality and demonstrate excellent judgment.
• Strong attention to detail and ability to prioritize work in a fast-paced environment.

Education and Experience:

• Minimum: High School Diploma or GED.
• Preferred: Bachelor’s Degree.
• Minimum of 2 years of administrative experience in a law firm or professional services organization, with experience in a related practice area preferred.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $75,000.00 - $96,000.00 per year

Benefits:

• 401(k) matching
• Flexible spending account
• Health savings account
• Parental leave

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Law office: 2 years (Required)

Ability to Commute:

• New York, NY 10020 (Required)

Work Location: Hybrid remote in New York, NY 10020

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