Job Description

Personal Assistant

• Input monthly cash activity and cut checks weekly for Owner?s personal accounts in QuickBooks
• Download credit card statement activity into QuickBooks and code expenses
• Manage the Owner?s calendar both personal and professional, including scheduling appointments, meetings and travel arrangements
• Coordinate and prioritize day to day tasks, proactively managing deadlines
• Organize lunches for quarterly board meeting and other office staff events
• Communicating on behalf of owner via phone calls and emails (occasionally)
• Assist with personal errands and tasks with confidentiality and discretion.
• Assist with travel, living arrangements & medical appointments for 2 college-aged children
• Assist owners with annual holiday honey gifting and other special projects
• Assist with vehicle registrations renewals or other annual/monthly task
• Schedule courier and FedEx/UPS
• Assist with 1099?s annually
• Support office as a backup for answering phones and accepting deliveries
• Other responsibilities as assigned by management

• Undergraduate degree preferred
• Bookkeeping experience preferred, Quickbooks knowledge a plus
• Good Excel skills
• Exceptional organizational skills, attention to detail and ability to anticipate what could go wrong in a situation
• Proven experience as a Personal/Executive Assistant
• Able to manage several tasks at once while prioritizing responsibilities
• Excellent communication skills (both oral and written)
• Ability to exercise discretion with respect to highly confidential/sensitive information
• Integrity, ethical standards, and sound judgement
• A positive, proactive, and can-do attitude
  

Interested candidates please send resume in Word format Please reference job code 133821 when responding to this ad.

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