Practice Assistant (Litigation), Hybrid Job at Holland & Knight LLP, West Palm Beach, FL

eHRzSmRzYU5pRGFHVW4zVVdmTmFtU3ZJQ2c9PQ==
  • Holland & Knight LLP
  • West Palm Beach, FL

Job Description

General Description:

Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

  • Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
  • Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels, and/or car rentals.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
  • Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
  • Open, prioritize, and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
  • Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).
  • Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
  • Perform all file maintenance, including saving documents to the document management system.
  • Assist lawyers with time entry, billing, and collection, as needed.
  • Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments, as needed.
  • Special projects and duties as assigned.

Required Skills:

  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems.
  • Experience with electronic signature software programs.
  • Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
  • Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Ability to take direction and work independently with little supervision.
  • Ability to effectively work well with others.
  • Effective and professional interpersonal and communication skills.
  • Ability to write clearly and professionally, with excellent proofing skills.
  • Strong work ethic with ability and commitment to maintain confidentiality.
  • Ability to lift and carry up to 30 pounds.

Required Qualifications & Education:

  • Bachelor’s degree preferred.
  • 4 to 5 years supporting lawyers and paralegals with administrative or client-related tasks, preferred.

Physical Requirements:

  • Ability to sit or stand for extended periods of time.
  • Moderate or advanced keyboard usage

Job Tags

Similar Jobs

ADHD, Mood and Behavior Center

Front Desk Administrative Assistant, For Outpatient Behavioral Health Center, In Person Job at ADHD, Mood and Behavior Center

Full Job Description: We are seeking a part time or full-time Administrative Assistant for our growing behavioral health Center in Cedar Knolls, NJ. The candidate will be part of an administrative team responsible for the daily administrative operations and smooth...

School District of Lee County

Elementary School Teacher Job at School District of Lee County

 ...manner. Plan and supervise purposeful assignments for support personnel and school volunteers to work cooperatively with department heads or grade level chairmen; evaluate their effectiveness. Use appropriate technology in teaching and the learning process. Adhere... 

Ardent Health

Registered Nurse / RN NICU Job at Ardent Health

 ...eligible for a sign-on bonus of up to $20,000. Join our team as a night shift, full time, Neonatal Intensive Care Unit (NICU) Registered Nurse in Montclair, NJ. Why Join Us? Thrive in a People-First Environment and Make Healthcare Better Thrive: We... 

ISAIA

Sales and Operations Assistant Job at ISAIA

 ...China, ISAIA continues to uphold its reputation for excellence in the fashion industry. Role Description We are looking for a full-time Sales and Operations Assistant located at ISAIA's Saks Fifth Avenue concession. Working in a dynamic sales environment, the Sales... 

HouHai English

Part time VIP online ESL teacher Job at HouHai English

- Bachelors degree or higher- TEFL or other teaching certification- One year of relevant online teaching experience preferred- A working computer and high-speed internet connection- Professional, positive and culturally aware- Energetic, friendly and hardworkingNote...