Job Description

Procurement Contract Specialist

1 year contract with potential for hire to FTE

Hybrid Houston, TX; Monday through Thursday On Site, Friday Remote

Reports to Strategic Sourcing Manager

Responsibilities:

• Create, implement, and manage supplier contracting activities supporting Procurement categories such as Consulting, Professional Services, Technology (hardware and software licensing), Telecom, etc.
• Analyze data and work with internal stakeholders and Legal to identify and execute contracts for suppliers utilizing the Contract Management system (Coupa).
• Establish and manage supplier contract priorities based on stakeholder feedback and business needs.
• Ensure adherence to supplier contracting policies and work methods.
• Act as liaison between stakeholders, internal departments, Legal, and suppliers.
• Define appropriate commercial terms based on stakeholder input and draft commercial language that mitigates risk in supplier relationships through effective contracts.
• Provide updates and report contract status to stakeholders and management regularly.
• Assist Sourcing and Category Managers with the development of sourcing and contracting strategies and processes for tendering Requests for Proposals (RFPs).
• Review vendor proposals, identify potential risks, and negotiate contracts that result in the best value possible.
• Assist with the contract award process and produce the presentation of award recommendations to stakeholders and management.
• Assist with the development of standardized processes and templates for all contracting efforts.
• Maintain effective communication with all team members.
• Manage contract renewals, supplier notifications, coordination with the purchasing platform, and address purchasing issues from the field.
• Handle contract standard extensions and manage negotiations on contracts requiring terms and conditions changes.
• Support contract amendments, including but not limited to scopes of work and change orders.
• Liaise with the accounts payable team on overdue invoices.
• Route contracts, scopes of work, and change orders in accordance with company procedures.
• Negotiate rebates with major suppliers.
• Support requests for qualifications/proposals for significant procurement events.
• Perform research and data analysis to support negotiations.
• Ensure procurement activities align with company policies.
• Additional duties as required.

Applicant Requirements:

• Experience and comfort with drafting, reviewing, redlining, and negotiating legal and commercial contract terms and conditions (NDAs, MSAs, SOWs, License Agreements, etc.) directly with suppliers and Employer’s Legal on both supplier paper and Employer’s standard forms.
• Ability to work independently with minimal guidance from Category and Sourcing Managers to identify stakeholder requirements and negotiate favorable contract T&C directly with suppliers.
• Effectively mitigate contractual (legal and commercial) risk and identify and communicate unavoidable contractual risk items.

Experience / Qualifications:

• Procurement contract negotiation and execution experience, preferable in the waste industry.
• 5 years of professional procurement contracting experience.
• Excellent organizational skills, including the ability to organize and maintain a fluid administrative process.
• Excellent written and verbal communication skills.
• Excellent time-management skills.
• Competency in Analytical Problem Solving, Strong Communication, Customer/Stakeholder Relationships, and Technology Expertise.
• Proficient knowledge of Microsoft Office.

Necessary Skills:

• Procurement expertise: Contract management experience; Understanding and experience with RFQ process, familiarity with vendor management, risk management skills.
• Project management skills: Task prioritization, data management and analysis, deadline-driven, attention to detail, problem-solver.
• Negotiation and communication skills: stakeholder communication, contract negotiation experience.
• Self-starter: highly motivated individual who takes initiative without needing constant supervision.

Desirable:

• Direct experience with Coupa.

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