Job Description

We are seeking a highly organized and proactive Executive Assistant with Personal Assistant Duties to provide top-tier support to our executive team. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, balancing business responsibilities with personal support tasks. The ideal candidate is a resourceful problem-solver with excellent communication skills, a high level of discretion, and the ability to anticipate needs before they arise. If you are a dedicated and adaptable professional looking to make a meaningful impact in both professional and personal aspects of an executive’s life, we’d love to hear from you!

What you have already achieved: (Requirements)

• Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required).
• 3+ years of experience as a Real Estate Transaction Coordinator or Senior Escrow Officer preferred
• Proven experience managing a high volume of transactions in a fast-paced environment.
• Strong credibility and professionalism when handling sensitive financial and transactional information.
• In-depth knowledge of financial transaction processes, contracts, and compliance requirements.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize, multitask, and meet strict deadlines

What you are great at: (Responsibilities)

Executive Support:

• Manage and coordinate executive calendars, meetings, and appointments.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Screen and prioritize emails, phone calls, and requests.
• Serve as a liaison between the executive and internal/external stakeholders.
• Organize and maintain files and documentation.
• Assist with special projects and strategic initiatives.

Personal Assistant Duties:

• Manage personal calendar, appointments, and reservations.
• Handle personal travel arrangements and logistics.
• Run personal errands such as shopping, gift purchasing, and deliveries.
• Coordinate household maintenance, vendors, and service providers.
• Oversee family schedules, including school and extracurricular activities if applicable.
• Assist with event planning for personal or family functions.

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