Executive Personal Assistant Job at Kaplan Group of Companies, Miami Beach, FL

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  • Kaplan Group of Companies
  • Miami Beach, FL

Job Description

Job Type: Full-time

Salary: Commensurate with experience

Job Description

A private family office Principal seeks a dedicated, detail-oriented, and highly organized Personal Assistant to support daily personal and professional needs. This full-time role requires proactive problem-solving, impeccable organizational skills, and a strong commitment to delivering high-quality support.

Responsibilities include:

  • Property & Home Management
  • Coordinate / research household needs, including managing housekeepers, and other maintenance providers.
  • Ordering of home supplies through Amazon and other vendors.
  • Address tenant inquiries for rental property
  • Potential home rehabilitation projects assistance.
  • Vehicle and boat upkeep and maintenance oversight.

  • Travel Planning
  • Organize and research both business and personal travel, incl. vacations.
  • Arrange all travel logistics such as hotels, flights, ground transport, dining reservations, and ticket bookings.

  • Scheduling & Calendar Management
  • Manage schedule, including appointments, lunches, and calls.
  • Coordinate events, reservations, and social engagements.

  • Community & Philanthropic Organizations Support
  • Family Charitable Foundation
  • Home Owner’s Associations
  • Business Network Organizations
  • Charitable Organizations Board Positions Support

  • Gift Sourcing and Personal Shopping
  • Research, source, and manage purchasing gifts, personal items, and household needs.

  • Administrative & Office Support
  • Organize and maintain office files, both digitally and in paper format; declutter and streamline storage.
  • Implement office cloud file organization and basic data automation for improved efficiency.
  • Support basic administrative tasks, including expense tracking and personal budgeting.

  • General Support
  • Provide basic tech support, assisting with devices such as laptops, smartphones, and tablets.
  • Perform errands as needed, from personal shopping to coordinating with service providers.

Requirements:

  • Language Skills: Proficient in English and Spanish
  • Communication: Strong written skills for drafting personal and business communications.
  • Technical Proficiency: Skilled in Microsoft Office (Outlook, Word, Excel) and PDF software
  • Experience: Minimum 6 years in a personal or executive assistant role.
  • Education: Minimum Bachelor’s Degree
  • Personal Vehicle: Valid driver’s license with a clean driving record.

Benefits:

  • Pension Plan
  • Health Insurance Benefits
  • Vacation Time + Holidays Off

Other Details:

  • Location: Near Downtown Miami (Museum Park/Performing Arts area).
  • Paid, covered parking and gym access provided.
  • Background Check: Required.

To apply, please submit a resume.

Job Tags

Holiday work, Full time,

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